Terms of Use (Membership Agreement)

Article 1 — Parties

1.1. This agreement is concluded between Topluyıldız Danışmanlık A.Ş. («Topluyıldız»), a company with its registered office in Türkiye, and the natural person who opens an account in mybusyness (the «User»). The contact details of Topluyıldız are published on the website; notices go to sales@mybusyness.com.

1.2. Topluyıldız Danışmanlık A.Ş. has no establishment and no subsidiary in the Netherlands or anywhere else in the European Union.

1.3. The User declares that the account is opened on behalf and for the account of a business (the «Business»). The Business's rights and obligations under the subscription are governed by D-06 · Service Agreement (SaaS Subscription).

Article 2 — Terms (defined once)

Article 3 — Conclusion and subject matter

3.1. The agreement is concluded when the User ticks the mandatory box in the registration form of their own free will and completes the registration. The box is not pre-ticked.

3.2. This agreement governs access to and use of mybusyness.

3.3. No account can be opened without accepting these Terms of Use. Anyone who does not accept them cannot use the Service; no obligation to pay arises from this.

3.4. mybusyness is intended exclusively for business customers; the declaration under D-15 · Business Customer Declaration must be given on registration.

3.5. Provisions that may be to the User's disadvantage are highlighted in bold and under their own headings. The full text can be opened with one click and without login before registration is completed.

Article 4 — Account and security

4.1. Name, e-mail address and password are provided on registration. The User is responsible for the accuracy and currency of this information.

4.2. Each person logs in with their own account. Passing on the account or the password, and the use of one account by several natural persons, are prohibited.

4.3. The password is stored in an irreversible form; Topluyıldız does not see the password itself and cannot display it.

4.4. If unauthorised use is suspected, the User reports this without delay to sales@mybusyness.com.

4.5. The first person of a Business receives the role General Manager. The General Manager creates invitation codes on the team screen and assigns departments. Each person sees only the data within their role and department.

Article 5 — Scope and limits of the Service

5.1. The Service is software that prepares tasks, performs calculations, creates documents and runs approval workflows for a business's departments.

5.2. PREPARES, CALCULATES, FILES — A HUMAN MAKES THE DECISION. The approval engine assigns every task to one of three levels: (a) done directly, (b) prepared as a draft and under department review, (c) done only by an authorised human. Finalizing is in every case done by a human.

5.3. FINALIZING LIES WITH THE OWNING DEPARTMENT. An invoice is finalized in accounting, a personnel record in human resources. The General Manager sees the queue and the risks but cannot finalize in place of another department.

5.4. ACTIONS LOCKED IN CODE. Money transfers and the submission of tax filings are locked in code for virtual collars; no instruction, no setting and no preference of the Business can lift this lock.

5.5. The results of the Service are drafts. Checking them for accuracy, assessing legal compliance and finalizing them are the responsibility of the User and the Business.

5.6. NO PROFESSIONAL ADVICE. mybusyness does not provide legal, tax, accounting or audit services. The limits are described in D-12 · Responsibility Statement: Virtual Collars and COPAI.

5.7. NOT OFFERED IN THE NETHERLANDS REGION. The following are not offered in the Netherlands region: payroll and social-security filings under Turkish law, electronic invoicing under the Turkish standard, the Turkish statutory deadline calendar, and the legal documents module. They remain reserved for the Türkiye installation.

5.8. FUNCTIONS SET UP ON REQUEST. The following functions are switched off in the standard installation and are set up on request to the extent separately agreed: sending outgoing e-mails, working with a local language model (for an On-Premise installation), and tools that create documents for the import department. Requests go to sales@mybusyness.com; scope and timetable are agreed in writing.

Article 6 — Obligations of the User

The User:

1. uses the Service in accordance with applicable law, good faith and this agreement;
2. declares that the Business fulfils its information obligations towards third parties whose personal data is entered and has a legal basis for the processing;
3. does not upload content that is unlawful, infringes the rights of others or was obtained without authorisation;
4. does not use the Service for reverse engineering, decompilation, circumventing security measures, automated mass extraction or overloading;
5. does not sell, rent out or offer the Service as part of its own service without the written consent of Topluyıldız;
6. does not attempt to circumvent the approval, quota and lock mechanisms;
7. does not base any official or legally binding act on a result that has not been checked.

Article 7 — Trial period

7.1. When the Business is set up, a free trial period of 3 days begins and 500 credits are credited to the Business. No credit card is required.

7.2. During the trial period, the departments offered in the Netherlands region, the approval engine and COPAI are fully available.

7.3. When the trial period ends, only the start of new jobs stops. Existing records, documents created, the approval queue and the audit trail are kept and remain viewable.

7.4. When the subscription begins, work continues where it stopped.

7.5. The length of the trial period and the number of credits are product decisions; Topluyıldız may change them with effect for the future. Trial periods already started are not affected.

Article 8 — Quotas and fair use

8.1. The use of cloud language models is subject to a fair-use quota. Plans, quotas and prices are set out in D-06 · Service Agreement (SaaS Subscription).

8.2. At 80% of the quota, a warning appears in the application.

8.3. WHAT HAPPENS WHEN THE QUOTA IS REACHED. When the quota is reached, only the start of new jobs stops. Records, the approval queue and the audit trail remain accessible; no data is deleted, no account is closed, no extra charges are made and no automatic plan change takes place. The quota is reset at the start of the period.

8.4. Jobs without a language model use no credits. Jobs with a local model do not count towards the quota. No quota applies to On-Premise installations.

8.5. Daily limits also apply (for example to the number of job files and outgoing messages). When a limit is reached, a visible warning appears; the operation is not silently dropped.

Article 9 — Intellectual property

9.1. All rights to the mybusyness software, its interface, its design, the document templates, the brand and the logo belong to Topluyıldız.

9.2. This agreement grants only a non-transferable, non-exclusive, non-sublicensable right to use the Service for the term of the agreement. No ownership is transferred.

9.3. THE BUSINESS'S DATA BELONGS TO THE BUSINESS. Data that the Business enters or uploads, and the documents created from it, belong to the Business. Topluyıldız claims no rights to them other than the technical operations needed to provide the Service.

9.4. DATA FOR EXTERNAL MODELS. Before any call to an external language model, identification data is masked; content of classes D3–D4 goes only to a local model; content of class D5 goes to no model.

9.5. Topluyıldız may freely use error reports, suggestions and feedback from the User, without personal data, to improve the product.

Article 10 — Data protection

10.1. The processing of the User's personal data is described in D-02 · Privacy Notice for Users and Customers and D-09 · Privacy Policy.

10.2. For personal data of third parties entered by the Business, the Business is the controller and Topluyıldız is the processor. This relationship is governed by D-07 · Data Processing Agreement, which forms part of this agreement.

10.3. Transfers outside the European Union are described in D-08 · International Data Transfers.

Article 11 — Confidentiality

11.1. The parties keep business secrets and confidential information learned in the course of this relationship confidential without time limit.

11.2. Access keys for external services are stored encrypted, not shown again, not logged and never handed to the virtual collars.

11.3. AN HONEST LIMIT. The access key reaches the server over a secure connection and is decrypted in memory for each call. We therefore do not say «we never see your key»; what is true is: only you enter your key; our server stores it encrypted, does not show it again, does not log it and never hands it to a virtual collar.

Article 12 — Suspension and termination

12.1. The User can close the account at any time. Termination of the subscription is governed by D-06.

12.2. WHEN THE PROVIDER MAY SUSPEND. Topluyıldız may suspend an account if use is detected that (a) endangers the security of the system, (b) clearly breaches the law or Article 6, or (c) prevents other customers from using the Service.

12.3. The suspension is communicated with reasons and a way to remedy it. Except in urgent security cases, a period of at least 7 days to remedy the matter is granted before a suspension.

12.4. On suspension, the Business's data is not deleted; the right to export data remains.

12.5. The end of the agreement does not affect claims that have arisen, the audit trail or retention obligations.

Article 13 — CHANGES TO THE AGREEMENT

13.1. NO UNILATERAL CHANGE TO THE USER'S DISADVANTAGE. Topluyıldız cannot unilaterally change the provisions of this agreement to the User's disadvantage.

13.2. PROCEDURE. If Topluyıldız wishes to change the text of the agreement: (a) the change is communicated with reasons at least 30 days in advance in the application and by e-mail; (b) if the User does not accept the change, the User can terminate the agreement at the end of the current payment period without cost; (c) in the event of termination, the right to export data remains; (d) silence does not count as acceptance; the new text enters into force only if (a) and (b) have been complied with.

13.3. Mandatory adjustments resulting from changes in the law do not fall under this article; they are also communicated without delay.

Article 14 — Notices

14.1. Notices from Topluyıldız go to the e-mail address stored in the account and to the application. The User keeps the e-mail address up to date.

14.2. Notices to Topluyıldız go to sales@mybusyness.com.

Article 15 — Assignment

15.1. The User cannot transfer rights and obligations under this agreement without the written consent of Topluyıldız.

15.2. Topluyıldız may transfer this agreement as part of a merger, demerger or transfer of business; the transfer is communicated at least 30 days in advance, and the agreement can be terminated free of charge within this period.

Article 16 — Governing law and jurisdiction

16.1. This agreement is governed by Turkish law.

16.2. The courts at the seat of Topluyıldız Danışmanlık A.Ş. in Türkiye have jurisdiction.

16.3. Mandatory Dutch and European Union data protection law, in particular the GDPR, remains unaffected.

Article 17 — Severability

17.1. If a provision is invalid, the remaining provisions remain valid; the invalid provision is replaced by the valid rule that comes closest to the purpose of the parties.

17.2. In the event of a conflict between this agreement and its annexes (D-06, D-07, D-08, D-12, D-15), the document that specifically governs the matter concerned prevails.

Article 18 — Entry into force

This agreement enters into force as soon as the User ticks the mandatory box in the registration form and completes the registration, and applies until the account is closed.

Entry into force: 2026-09-25 · Version v1.0

This document describes the behaviour of mybusyness as measured in the code. This is not legal advice.